Career Services for Faculty and Staff The Career Centre

Faculty & Staff

Increase Text Size
Decrease Text Size
 Change Text Size 

Hiring Students

Work-Study

2013-2014 Fall Winter Experiential Learning Work-Study Program

The objective of the Work-Study program is to help students in financial need meet their educational costs by providing part time work opportunities on campus. This provides eligible Ryerson students an opportunity to work during Fall Winter to gain academic or career related experience.

Funding for these positions comes from university, therefore students must apply for Work-Study and meet a specific criteria. Ryerson students must fill out a Work-Study application. The Work-Study guidelines for students are located on the Student Financial Aid website.

2013-2014 Fall Winter Work Study Employer Guidelines

Thank you for your interests in the Work Study program, the application for 2013-2014 Fall/Winter Experiential Learning Work-Study program is now closed.

The Work-Study program provides part time employment opportunities for Ryerson students. Work-Study jobs are located on campus and intended to offer Ryerson students business or career related experience.

Work-Study provides the students with an opportunity for experiential learning. The student should be able to apply their academic knowledge and further develop and enhance their skill sets. 

 

Summer Work-Study

 

The objective of the Summer Work-Study program is to help students in financial need meet their educational costs by providing full time work opportunities during the summer on campus. This provides eligible Ryerson students an opportunity to work during Fall Winter to gain academic or career related experience.

Students interested working under the Summer Work Study program must receive Summer Work-Study approval and meet a specific criteria. Ryerson students must fill out a Summer Work-Study application. The Summer Work-Study student application and guidelines are located on the Student Financial Assistance website.


2014 Summer Work Study Employer Guidelines

 

Program Details

Employment period options Summer Work Study Period 1: May 12, 2014 to August 15, 2014
or Summer Work Study Period 2: May 19, 2014 to August 22, 2014
or Summer Work Study Period 3: May 26, 2014 to August 29, 2014
Last day for students to apply for Summer Work Study approval May 30, 2014 (Mandatory - students start their employment on or before this date)
Number of weeks Maximum 14 weeks
Number of positions per student 1 (An undergraduate student can hold only one summer Work Study /Research Assistant position.)
NB: Research Assistant positions are granted/administered through Office of Research Services
Hourly Wage

*New Minimum Hourly Wage*
Minimum $11/hr to maximum $13.50/hr plus 4% vacation pay and 8.38% benefit rate

(Please verify with HR if you have questions about the benefit rate)
Hours per week Maximum 35 hours - no overtime
Funding model The Summer Work Study program will pay $10.00 an hour.

The department will be responsible for the additional hourly rate plus 4% vacation pay and approximate 8.38% benefit rate.

(Please verify with HR if you have questions about the benefit rate)
Student Eligibility Employers with an approved Summer Work Study position and full time undergraduate students with a confirmation of approval to participate in the summer Work Study program. Students, at the time of hire that do not have Work Study approval will be paid by the hiring department.

(Current full time graduate students should contact their program director or administrator in the School of Graduate Studies for information connected to employment during their study period.)

Significant Dates

April 3 - April 11 All employers interested in applying for Summer Experiential Learning Work Study position can complete the online application on https://ss.cf.ryerson.ca/jobsoncampus/.

NB: the end date may be subject to change should there be an unexpected volume of job postings that exceed the funding allowance in which case the application process may be closed down sooner
April 28 – May 30 All students interested in obtaining consent to apply for Summer Work Study positions can complete the online application for Summer –“Submit Application” on the Student Financial Assistance website http://www.ryerson.ca/currentstudents/financialaid/jobsoncampus/
May 8 Final Winter grades become available
May 8 -12 Students and supervisors who have Work Study students that have failed to maintain a clear academic standing or cumulative grade point average greater than 1.67 will be contacted by Student Financial Assistance. Students will be paid for the hours worked and will have to resign from their work-study position. The Work Study approval will be cancelled.
May 12 Employers can start hiring student staff through the eAppoint system. http://www.ryerson.ca/hr/eHR/eappoint.html

(Please contact HR at x.5075 should you have any questions about eAppoint)
June 06 First pay for Summer Work Study Period 1 (May 12th to August 15th, 2014) and Period 2 (May 19th to August 22nd, 2014) students.
June 13 Final date to submit any changes to HR that were input electronically for all three Summer Work Study periods
June 13 Final day to enter all student staff hires (for all three Summer Work Study periods) into eAppoint
June 13 Deadline for Work Study employers to register the Work Study student (Student Name, Student Number and Ryerson email address) into the https://ss.cf.ryerson.ca/jobsoncampus/website.

Failure to enter and report hires will result in withdrawal of your funding
June 20 First pay for Sumer Work Study Period 3 (May 26th to August 29th, 2014) students.
August 15 Last official day of employment for Summer Work Study Period 1 (May 12th to August 15th, 2014) students.

Last day to enter Summer Work Study Period 1 students working hours into eHR. All hours entered after this date will not be funded by the Work Study program.
August 22 Last official day of employment for Summer Work Study Period 2 (May 19th to August 22nd, 2014) students.

Last day to enter Summer Work Study Period 2 students working hours into eHR. All hours entered after this date will not be funded by the Work Study program.
August 29 Deadline to approve Summer Work Study Period 1 student hours for students last pay period of the Summer Work Study Program.
August 29 Last official day of employment for Summer Work Study Period 3 (May 26th to August 29th, 2014) students

Last day to enter Summer Work Study Period 3 students working hours into eHR. All hours entered after this date will not be funded by the Work Study program.
August 29 Review/forward the 2014 Summer Experiential Learning Reflection Interview to student staff
September 13 Deadline to approve Summer Work Study Period 2 and Period 3 student hours for students last pay period of the Summer Work Study program
September 30 Excess hours will be charged back to the hiring department by Financial Services

Employer Responsibilities

1) Applying for Position(s):

• All employers interested in applying for an experiential learning Work Study position can complete the online application on https://ss.cf.ryerson.ca/jobsoncampus/ between April 3 – April 11, 2014

• In order to maximize each employer's chance of obtaining and filling jobs, provide students with an opportunity to fill these positions and to minimize unfilled positions, each employer must carefully review their needs. Departments with unfilled positions may impact their chances for future funding approval.

• During the selection process, priority is given to employers that previously participated in the Summer Work Study program. New employer will only be considered when there is an opening becomes available.

• Once the Career Development and Employment Centre receives your Work Study application you will receive an e-mail confirmation from ccwsp@ryerson.ca to thank you for completing the Position Request Application Form

Types of jobs considered for the Experiential Learning Work Study Program:

To be considered for approval, jobs will provide:

• Experiential learning opportunities and academically relevant experience

• Development /enhancement of specific soft skills

• Job responsibilities are unique to the positions

• A new job created for the summer program and does not replace or subsidize a bargaining position

Kinds of jobs excluded from the Work Study program:

• Marking, grading student papers/exams

• Assisting in the classroom or preparation of class/curriculum

• Teaching and Academic Research Assistants

• Conflicts with any existing collective agreements at the university

• Replaces or subsidizes a bargaining position

 

2) Hiring Students

Proof of Work Study Approval:

Ensure to request and receive a copy of the student’s approval for Work‐Study. This will be sent by the Student Financial Assistance department. The Work‐Study approval should be received by the employer prior to the interview process and before the student is hired.

The Work Study approval is a conditional approval pending final Winter grades.

Between May 8-12th, 2014, any conditionally approved Work Study student who has failed to maintain a clear academic standing and cumulative GPA greater than 1.67 will receive an email from Student Financial Assistance. Ineligible students are responsible for notifying his/her supervisor of their new status.

 

3) Experiential Learning:

The direct supervisor is responsible to:

• Give the student employee a copy of the job responsibilities

• Develop Experiential Learning Outcomes for your student staff. The objective is to provide a valuable work experience with the focus on creating a concrete learning experience. Keep miscellaneous tasks to less than 5% of time spent performing these duties

• Advise the student of your expectations in terms of work, protocol for keeping in touch with you, break times (if applicable), reporting time worked etc.

• Provide in person assignments and supervision of work

 

4) HR Process Requirements:

Contact the HR inquiry line at X 5075 or your HR Client Services Advisor with any eHR / eAppoint queries

Find out who your HR Client Services Advisor is on: http://www.ryerson.ca/hr/about/client_services_team.html

Once a student has been hired, the employer agrees to complete all of the following responsibilities. These tasks are not to be delegated to the student employee, they are employer responsibilities:

• Request a copy of the Work Study approval

• Hire the student through eAppoint by submitting required employee information before the HR deadlines.

Statutory Holiday Adjustment:

• % paid based on hours worked 4 weeks preceding statutory holiday

• this would be identified as Statutory Holiday Pay Adjustment on the pay stub

• it is paid out approximately 2 weeks following that particular holiday

 

5) Payroll Reporting:

Contact the HR inquiry line at X 5075 or your HR Client Services Advisor with any payroll queries.

Once a student has been hired, the employer agrees to complete/maintain the noted tasks and reporting. These tasks are not to be delegated to the student employee, they are employer responsibilities:

• Notify the student employee of any change in hours of work, weekly hours and provide an explanation of the change and of any consequences the student should be aware of

• Track and verify hours worked by each student. Students cannot exceed 35 hours worked per week.

• Authorize student payroll entries submitted through eHR every pay cycle to ensure that students receive payment on time

• Monitor hours to ensure the maximum hours available to work are not exceeded

 

6) Work Study Employer are required to register Student Information

The following practice is required in order to ensure funding as well as approval for future Work Study programs:

• Work Study employers are required to register the Work Study student information (student name, student number and Ryerson email address) into the ‘Jobs On Campus’ website (https://ss.cf.ryerson.ca/jobsoncampus/)

• Failure to enter and report hires will result in withdrawal of your funding

• Unfilled positions must be communicated to ccwsp@ryerson.ca to be withdrawn. If this information is not received by the hiring deadline, the funding will be withdrawn. It is essential to follow this process to avoid a negative impact to current and future access to Work Study funding.

• The student information is required no later than June 13, 2014, to de-list the job posting as well as secure funding

• Ensure that the student employee completes the Experiential Learning Reflection Interview at the end of the Work Study term (August 29, 2014)

 

7) Terminations

Follow these processes to avoid legal action for such things as wrongful dismissal. Your HR Client Services Advisor can assist should you find your student employee is:

• Not performing to expectations

• Away from work too frequently

• Late arriving to work too frequently

Find out who your HR Client Services Advisor is on:
http://www.ryerson.ca/hr/about/client_services_team.html

Employer FAQs

Q: What is the Summer Work Study program?

A: Provides on-campus employment to eligible full time undergraduate students returning to Ryerson in the Fall 2014. Students may apply if they have been approved for OSAP or out-of-province student funding and have a Notice of Assessment. Students must be in clear academic standing (standing at end of Winter 2014 term), CGPA is 1.67 or better and tuition fee costs exceeded $5134 and or book and supply costs exceeded $1072 in the 2013-2014 academic year. Students can view detailed eligibility information and apply on the Student Financial Assistance web site: www.ryerson.ca/financialaid/jobsoncampus
 
Q: How much of the salary costs does the program cover?
 
A: The Summer Work Study program will fund $10.00 an hour and the department will be responsible for the additional hourly rate plus 4% vacation pay and approximate 8.38% benefit rate. (Please verify with HR if you have questions about the benefit rate)
 
Q: What is the maximum hourly rate for a Work Study student?
 
A:
• Employers are not allowed to pay the Work Study student more than the maximum hourly rate of $13.50
• Employers are not allowed to have the Work Study student exceed 35 hours per week
• No over time is allowed
 
The hiring department will be charged back any excess costs on September 30, 2014 by Financial Services.
 
Q: What types of jobs are considered for the Summer Experiential Learning Work Study program?
 
A: To be considered for approval jobs will provide:
• Experiential learning opportunities and academically relevant experience
• Development /enhancement of specific soft skills
• Job responsibilities are unique to the positions
• A new job created for the fall/winter program and does not replace or subsidize a bargaining position
 
 
Q: What kinds of jobs are excluded from the Summer Work Study program?
 
A: Work that involves:
 
• Marking, grading student papers/exams
• Assisting in the classroom or preparation of class/curriculum
• Teaching and Academic Research Assistants
• Conflicts with any existing collective agreements at the university
• Replaces or subsidizes a bargaining position
 
Q: Is my approved position guaranteed to be filled?
 
A: No. Students may not meet the required skills or other qualification.
 
Q: What about students who were on co-op/exchange in Fall 2013 and Winter 2014?
 
A: Students who were on co-op in the Fall/Winter are ineligible for Summer Work Study because program fees paid were below the program fee threshold of $5134.
 
Students who were on exchange in the Fall/Winter are eligible for summer work if all work study requirements are met.
 
Q: What students are eligible to be interviewed and hired?
 
A: Students with an e-mail approval from the Student Financial Assistance office must provide you with a copy of this approval when they are interviewed.
 
Departments/school assumes full financial responsibility for:
 
• Student interviewed and subsequently hired without a formal approval from Student Financial Assistance
• Hiring employers acceptance of a verbal confirmation from the student or the student promise to apply once a position has been offered.
 
 
Q: What happens if my approved student fails to maintain a cumulative GPA greater than 1.67 and a clear academic standing after Winter 2014 grades are posted?
 
A: Students are entitled to be paid for the hours already worked and will have to resign from the summer position. Please contact Student Financial Assistance for details.

 

 

Disclaimer

The Student Financial Assistance Office reserves the right to change the listed information and/or program values without notice. The availability and monetary value of the program are subject to change. The program is governed in part by provincial government regulations and may change to meet applicable regulations and policies or to provide clarification.



Registering Students for the Work Study Web Database Application


Once the student has been approved for Work Study and you have hired the student, you will be required to register your student(s) in the Work Study Web Application.

Failure to enter and report hires by the Work Study hiring deadline will result in withdrawal of your funding.


To register a student, Click on https://ss.cf.ryerson.ca/jobsoncampus/

  1. Sign in
  2. Click on "Summer Work-Study Student Employee Registration"
  3. Enter the student's ID number

Once the student is register into the Work Study web application the Work Study job posting will be removed from the website.

 

Bookmark with: Digg Facebook Twitter del.icio.us Newsvine